Media Policy

Introduction

HNR Solutions Ltd (“we,” “our,” “us”) is committed to maintaining a positive and professional relationship with the media. This Media Policy outlines our approach to media relations, including guidelines for employees, contractors, and representatives when interacting with the media. Our aim is to ensure that all communications are accurate, consistent, and aligned with our company’s values and goals.

Contact Information

HNR Solutions Ltd

Suite 3, Hillsboro, 377 Southchurch Road,

Southend-On-Sea, Essex, SS1 2PQ,

United Kingdom

Email: info@hnr-solutions.co.uk

Purpose

The purpose of this Media Policy is to:

Ensure that all communications with the media are handled professionally and consistently.
Protect the company’s reputation and brand.
Provide clear guidelines for employees and representatives on how to engage with the media.
Ensure accurate and timely dissemination of information to the public.

Authorized Spokespersons

Only designated spokespersons are authorized to speak to the media on behalf of HNR Solutions Ltd. These spokespersons include:

Chief Executive Officer (CEO)
Chief Operating Officer (COO)
Public Relations (PR) Manager
Any other individuals expressly authorized by the CEO or COO

Media Inquiries

All media inquiries should be directed to the PR Manager at info@hnr-solutions.co.uk. Employees and representatives who receive media inquiries must promptly notify the PR Manager and provide details of the inquiry, including the name of the journalist, the media outlet, and the nature of the request.

Guidelines for Media Interaction

When interacting with the media, authorized spokespersons must adhere to the following guidelines:

Accuracy:
Ensure that all information provided to the media is accurate, factual, and verifiable. Avoid speculation and refrain from discussing confidential or proprietary information.

Consistency:
Deliver consistent messages that align with the company’s values, goals, and official statements. Ensure that all communications are coordinated with the PR Manager.

Preparedness:
Be well-prepared for media interviews. Familiarize yourself with the key messages, facts, and figures relevant to the topic. Rehearse potential questions and answers.

Confidentiality:Do not disclose sensitive or confidential information, including details about clients, candidates, financial performance, or internal policies, unless authorized to do so.

Professionalism:
Maintain a professional demeanour at all times. Be courteous, respectful, and considerate in your interactions with journalists and media representatives.

Approval:
Obtain approval from the PR Manager before sharing any written statements, press releases, or other official communications with the media.

Social Media

Employees and representatives are encouraged to promote HNR Solutions Ltd positively on social media, but must do so responsibly and in accordance with our Social Media Policy. Personal opinions should be clearly distinguished from official company statements. Any media inquiries received via social media should be directed to the PR Manager

Crisis Communication

In the event of a crisis or emergency situation, all media communications will be handled by the Crisis Management Team, led by the CEO and PR Manager. Employees and representatives must refrain from making any statements to the media and should direct all inquiries to the PR Manager.

Training

HNR Solutions Ltd will provide media training to authorized spokespersons and other relevant employees to ensure effective and professional media interactions. Training will cover key messaging, interview techniques, and media handling strategies.

Violations

Any violation of this Media Policy may result in disciplinary action, up to and including termination of employment or contract. Unauthorized communication with the media can lead to misinformation, damage to the company’s reputation, and potential legal consequences.

Review and Updates

This Media Policy will be reviewed periodically and updated as necessary to ensure its continued relevance and effectiveness. Any changes to the policy will be communicated to all employees and representatives.

Contact Us

If you have any questions about this Media Policy or need further guidance, please contact: